Terms & Conditions
Booking Safaris, Tours and Excursion
Safari Travel: African Safari Travel Terms
and Conditions govern the relationship between you,
the passenger, and us, African Spice Safaris. You
agree to be bound by these Terms and Conditions.
They State, among other things, our cancellation
policy and certain limitations of liability.
terms affect your rights to sue, governing law,
forum, and jurisdiction; please be sure to carefully
read these terms and make sure you understand your
rights and obligations and our rights and obligations.
We strongly recommend you purchase travel protection.
Terms and Conditions, the term “Cost Per Person
Land arrangement ” refers to the sum of the
base price for your program, plus Single Supplement
(if applicable), plus domestic air costs; but does
not include any other items, such as taxes, surcharges,
etc. (collectively, “Other Items”).
Reservations & Payments
arrangement Tours: A deposit of 20% per person is
required to secure your reservation. To secure reservations
on a safari departing within 90 days, a full payment
is required at the time of booking. Final
payment for all Trips / Excursions / Safaris is
due at least 90 days prior to departure, unless
Spice Safaris reserves the right to cancel reservations
that are not paid in full at any time after final
payment is due, in which case cancellation charges
will apply. Cost of the Safari state prices per
person and are based on double occupancy.
Please note, our prices include Domestic airline
fuel surcharges and Departure taxes charges. Every
effort has been made to produce pricing information
accurately. African Spice Safaris reserves the right
to correct promotional or pricing errors at any
time, or to increase the Tour Cost in the event
of cost increases due to changes in airfares, currency
fluctuations, Park fee increases, taxes, or fuel
surcharges, or other reasons, unless you pre-paid
according to the terms prior to the cost increase
going into effect.
must cancel your Trip/Safari, you must do so in
writing. We will not accept cancellations made by
Phone. Cancellation charges will be calculated as
of the date we receive your cancellation. Cancellation
charges and refunds shall be calculated in accordance
with these Terms and Conditions and African Spice
Safaris cancellation policy.
applicable refunds will be returned to you in the
manner in which payment was made, and processed
within 30 days of receipt of your cancellation.
made later than twelve days after booking are subject
to a non-refundable fee of $300 (effective with
reservations on or after Jan 1, 2009). Cancellations
made within 12 days after booking will be subject
to the same fee, unless the reason for canceling
given at the time of cancellation is your rejection
of these Terms and Conditions. This fee reflects
only African Spice Safaris costs of administering
Prior to departure Charges
90 Days or more = 400
89 — 60 Days = 20%
of selling price*
59 — 30 Days = 65%
of selling price
29 Days — departure = 100% of selling price
*Or 300 US Dollars — whichever
you are a no-show, if you cancel
your trip after the departure date, or if you leave
a trip already in progress, you will not receive
any refund for any unused portion of your trip.
There is no right to a refund for any unused services.
Changes in the Responsibility clause can be made
only in writing signed by an officer of African
you make changes to your reservation that affect
departure city, or make changes to your departure
date or destination, it will be treated as a cancellation
and the relevant cancellation charges will apply.
Traveler substitutions are considered reservation
cancellations and are subject to the above cancellation
charges. On all ‘Spice’ Safaris, you
have the option to enjoy breakaway travel at the
end of your Safari, subject to flight availability.
option enables you to travel on your own wherever
you choose. You will be responsible for confirming
your international flight back to the U.S. and for
your own transfers to the airport. All arrangements
for breakaway travel must be requested in writing
no later than 45 days prior to departure. Confirmation
information will be available approximately 30 days
before your departure. Consult our reservations
staff for details.
traveler requests, including Breakaways, preferred
air schedules, and special accommodations, are subject
to availability and are not guaranteed, and charges
may apply. If African Spice Safaris cancels any
optional extension which you have purchased, you
will receive a refund of the amount you paid for
if you subsequently decide to cancel the base (main)
portion of your trip, cancellation charges will
apply. African Spice Safaris reserves the right
to cancel or shorten a trip without notice, in which
event your sole remedy shall be a prorated refund
for any unused portion of the trip.
trips offer a limited number of single rooms, subject
to availability and hotel space. Single Supplement
costs will only apply up to 3 room's maximum per
Safari. Any additional single room in a group will
pay full double room rate.
You must advise African Spice
Safaris in writing, at or prior to booking,
of any physical, emotional or mental condition
which (a) may affect your ability to fully
participate in the trip; (b) may require
professional attention during the trip;
or (c) may require the use of special equipment.
If any such condition arises after the trip
is booked, you must advise African Spice
Safaris in writing immediately.
African Spice Safaris reserves
the right to decline or cancel your reservation,
or to remove you from a trip in progress,
if African Spice Safaris reasonably determines
your condition would adversely affect the
health, safety, or enjoyment of you or of
other participants. If African Spice Safaris
removes you from a trip in progress pursuant
to this paragraph, you will not be entitled
to any refund of your Trip Price and African
Spice Safaris shall have no further liability.
African Spice Safaris trips are not wheelchair-accessible,
as wheelchair assistance or accessibility in our
safari destinations cannot be guaranteed. If you
require a wheelchair, you must provide African Spice
Safaris with your requirements in advance and also
may need to bring your own small, collapsible wheelchair.
you are unable to travel without assistance, you
must be accompanied by an able companion. If you
have a condition which requires special equipment
or treatment, you must bring and be responsible
for all necessary items related to your condition.
African Spice Safaris cannot accommodate motorized
scooters of any kind. African Spice Safaris cannot
accommodate women past their sixth month of pregnancy
and cannot accommodate service animals.
If you have a condition
as contemplated herein, you travel at your
own risk. African Spice Safaris is not liable
for any injuries or damages you may suffer
relating to such a condition, including
without limitation loss of special equipment,
lack of assistance with or accommodation
of special needs, and unavailability of
medical assistance or treatment.
African Spice Safaris is not responsible for the
costs of any medical treatment you may require during
the trip. Under no circumstances is African Spice
Safaris responsible for the quality of medical care,
or lack thereof, you may receive while on the trip.
hotel accommodations based on twin-bedded rooms
with private bath or showers. Categories assigned
to hotels reflect the opinion of African Spice Safaris.
Your travel agent should arrange
international flights or African Spice Safaris is
happy to refer you to our preferred purveyor of
air tickets. All internal African flights must be
purchased through African Spice Safaris.
are urged, to travel with only one medium-size suitcase.
On certain flights within Africa, strict luggage
restrictions apply; details are provided in tour
documentation. Luggage and personal effects are
at owner’s risk throughout the tour.
tour programme includes hotel taxes as imposed by
city and state governments, entrance fees to National
Parks and Game Reserves, and airport taxes for intra-country
flights. International airport taxes (from Tanzania
are not included). Please Note: if a group tour
comprises less than 6 guests, African Spice Safaris
may provide local guides in each location in lieu
of a African Spice Safaris escort. Extensions are
Not Included in
Quoted Tour Rates
Cost of obtaining passports, visas,
travel insurance, excess baggage charges, items
of a personal nature such as drinks, laundry, communication
(calls, faxes, emails, etc.) international airport
departure tax (to be paid in U.S. dollars or acceptable
foreign currencies), deviations from the tour, and
gratuities to safari directors, tour leaders, drivers,
rangers and trackers.
African Spice Safaris Passenger Protection Plan
(or any travel insurance), which also provides protection
against lost or damaged luggage, is highly recommended.
Check with your travel agent or ask an African Spice
tour rates include planning, handling and operational
charges, based on the current rate of exchange and
tariff as of January 1st 2009. In the event of an
increase in foreign exchange or tariff rates, rates
are subject to revision.
African Spice Safaris guarantees
departure of all group programmes excepting only
cases of force majeure. This includes any major
world event that adversely affects international
travel patterns and circumstances beyond African
Spice Safari’s control.
African Spice Safaris may take photographs
or film of its trips and trip participants, and
participant grants African Spice Safaris express
permission to do so and for African Spice Safaris
to use such for promotional or commercial use.
African Spice Safaris, its employees,
shareholders, officers, directors (collectively
“African Spice Safaris”) does not own
or operate any entity which is to or does provide
goods or services for your trip, including, for
example, lodging facilities, transportation companies,
local ground or safari operators, including, without
limitation, various entities which may be affiliated
with African Spice Safaris and/or which may utilize
the African Spice Safaris name, guides, food and
drink service providers, equipment suppliers, etc.
As a result, African Spice Safaris is not responsible
for any negligent or willful act or failure to act
of any person or entity it does not own or control,
nor for any act or inaction of any other third party
not under its control.
Without limitation African Spice Safaris is not
liable for any direct, indirect, consequential,
or incidental damage, injury, death, loss, accident,
delay, inconvenience or irregularity of any kind
which may be occasioned by reason of any act or
omission beyond its control, including, without
limitation any willful or negligent act or failure
to act or breach of contract or violation of local
law or regulation of any third party such as an
airline, train, hotel, bus, taxi, van, safari operator
or local ground handler whether or not it uses the
African Spice Safaris name, and/or restaurant which
is, to, or does supply any goods or services for
this trip. Similarly, African Spice Safaris is not
responsible for any loss, injury, death or inconvenience
due to delay or changes in schedule, overbooking
of accommodation, default of any third party, attacks
by animals, sickness, the lack of appropriate medical
care, evacuation to same, if necessary, weather,
strikes, acts of God or government, acts of terrorism,
force majeure, war, quarantine, criminal activity,
or any other cause beyond its control.
Baggage is at owners risk throughout the tour unless
insured. The right is reserved to alter or cancel
the itinerary, at African Spice Safaris sole discretion,
as may be deemed necessary or advisable. African
Spice Safaris reserves the right to decline to accept
or retain any passenger on any of its tours if,
in its sole discretion, it deems retaining any such
passenger as being detrimental to the tour. In the
event any passenger is removed from a trip, African
Spice Safaris only obligation is to refund to that
person that portion of the payment allocable to
unused services. Sample airfares are Special/Promotional
Fares and cannot be combined with any other promotional
fares or offers. All airfares and conditions are
subject to change.
All scheduled airline flights are occasionally subject
to overbooking, delay or cancellation. If this occurs,
African Spice Safaris will use its best efforts
to assist clients in finding alternative arrangements.
African Spice Safaris, however, is not responsible
for any such events and the costs associated therewith.
Any and all disputes concerning this contract, our
website or your trip shall be resolved solely and
exclusively by binding arbitration according to
the then current rules of the Kenyan Government
in Nairobi Kenya, and any such arbitration must
take place in Nairobi. In any such arbitration,
the substantive law of Kenya will apply.
The contents of this Site (logos,
information, images, and other materials) are copyrighted
by African Spice Safaris or other content providers.
African Spice Safaris specifically denies you permission
to hyperlink or provide references to the Site,
unless you are allowed to do so under a separate
written agreement with African Spice Safaris.
Spice Safaris bears no responsibility for sites
that provide hyperlinks or references to the Site
unless those sites are operated by African Spice
Safaris. You may not download or display or distribute
content from this Site, except that you may download
such content for your personal use in connection
with transacting business with African Spice Safaris.
(Copyright © 2012)
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